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Minutes of the 17th ESVIM Annual General Meeting (2007)
1)Present: D. Peeters (President), K. Hartmann (Vice President) R. Bell (Treasurer), R. Neiger (Past President), Myra Foster van Hyfte, Edward Hall, Barbara Kohn, Xavier Roura, Christiane Stengel.
2) Apologies for absence: Kate Murphy (Secretary). Rory Bell agreed to record the minutes in her absence
3) Minutes of the 16th ESVIM Annual General Meeting: No amendments to the minutes were made and they were accepted without further discussion
4) Changes in the board for 2007: This Meeting marked the completion of Dominique Peeters’ term of office as President. He now becomes the Past President, replacing Reto Neiger, his predecessor in that role. Both Reto and Dominique were thanked for their contributions and leadership over the last few years. Katrin Hartmann has also completed her term of office as Vice President.
Nominations for the now vacant Presidency and Vice-Presidency had been previously sought. Katrin Hartmann was nominated for the position of President, Christiane Stengel for Vice President and nominations reported in a previous edition of the newsletter. A ballot was conducted during the meeting. Katrin Hartmann and Christiane Stengel were both elected to their respective positions unanimously.
Nominations for the position of board member were sought. Once all nominations have been received, the names of the nominees will be published in an upcoming edition of the newsletter and elections will take place via e-mail.
5) Financial report: The attached report was presented by Rory Bell. Although the Society appears to have been operating at a net loss over the past year, this is largely offset be the fact that there is a large sum of money from recently paid membership subscriptions that has not yet been processed into the account. Additionally, the Society paid congress fees for both 2006 and 2007 over this financial reporting period. Allowing for those circumstances, the Societies financial status has stabilised considerably over the last financial reporting period. The financial report had passed inspection by the Societies auditors, Drs Ed Hall and Paul Wotton.
A motion to accept the financial report was carried unanimously
A motion to re-appoint the auditors (E. Hall and P Wotton), pending their acceptance was carried unanimously
A motion to remove all members who had not paid their membership fees was carried unanimously.
A motion to move the accounting date to coincide with the membership year (January 1st) was carried unanimously.
A motion to increase the membership fees (which had remained static for a prolonged period) by 10 euro was carried unanimously. The fees have therefore increased as detailed in the table below:
Variable |
Old fee |
New fee (effective from September 2007) |
1 year |
24 |
34 |
2 years |
48 |
58 |
3 years |
60 |
70 |
6) Update on integration with SAMSOC:Rory Bell presented an update on this topic. A list of ESVIM members e-mails has been forwarded to Matthew Green and work is in progress towards granting password-controlled access to the SAMSOC web-based discussion forum.
7) ESVIM lecture stream for the 17th Annual ECVIM congress: It was considered important by all present that ESVIM maintained its current lecture allocation within the Congress (8 lectures). Proposals were sought regarding topics for the ESVIM stream of lectures and discussions are ongoing.
8) Any other business: No other matters were discussed
Next meeting: The 18th Annual General Meeting will take place during the course of the 2008 ECVIM congress in Ghent (date and precise location to be arranged)
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Minutes of the 16th ESVIM Annual General Meeting (2006)
1) Present: D. Peeters (President), K. Hartmann (Vice President) R. Bell (Treasurer), G. Baneth (Board Member) R. Neiger, A. Kristiansen, C. Stengel.
2) Apologies for absence: K. Murphy (Secretary). R. Bell agreed to record the minutes in her absence
3) Minutes of the 15th ESVIM Annual General Meeting: No amendments to the minutes were made and they were accepted without further discussion
4) Changes in the board for 2007: Nominations for the upcoming Presidency and Vice-Presidency were sought. It was decided that once all suitable individuals had been approached and agreed to stand for office, their names would be published in a forthcoming edition of the ECVIM-CA newsletter and elections would take place at the 17th annual ESVIM AGM.
5) Financial report: The attached report was presented by R. Bell. The society was shown to have been operating at a net loss over a two year period of 4674 euro. This was offset somewhat by a number of membership fees (totalling 1303 euro) that had been recently paid in to the Societies University of Glasgow account but had not yet been entered into the account statement. Discussions on how to limit the ongoing financial loss took place at the ESVIM board meeting, and it was anticipated that measures would be put in place to address this issue.
A motion to provisionally accept the financial report pending examination by the auditors (E. Hall and P Wotton) was carried unanimously..
A motion to re-appoint the auditors (E. Hall and P Wotton) was carried unanimously
A motion to remove all members who had not paid their membership fees was carried unanimously.
A motion to discontinue membership of FECAVA (and payment of their annual membership fee) was carried unanimously.
A motion to move the accounting date to coincide with the membership year (January 1st) was tabled and discussed by those present. Following these discussions, it became apparent that it would be necessary to examine the Constitution to determine the feasibility of such a change, following which it could be tabled for voting on at the next AGM.
6) Future of ESVIM and contact with UK based internal medicine special interest groups (SAMSOC):
The potential and actual roles of the Society were discussed. Although no specific motions were voted upon, two broad directions for the Society were identified;
1) The organisation of the ESVIM stream of lectures at forthcoming ECVIM congresses.
2) A potential role exists for the Society to function as a conduit for the dissemination and exchange of information on all matters pertaining to companion animal internal medicine. This could be achieved through the integration of the Societies membership (with individual members express permission) into existing UK based internet discussion groups focusing on internal medicine (the SAMSOC discussion group), thus affording a pan-European perspective on topics under discussion. Discussions are currently underway with members of SAMSOC on how to achieve this integration.
7) ESVIM lecture stream for the 17th Annual ECVIM congress: Proposals were sought regarding topics for the ESVIM stream of lectures.
(Note: Following this, and subsequent, discussions, suitable topics were identified and speakers have been confirmed)
8) Any other business: No other matters were discussed
Next meeting: The 17th Annual General Meeting will take place during the course of the 2007 ECVIM congress in Budapest (date and precise location to be arranged)
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Minutes of the Annual General Meeting of the European Society of Veterinary Internal Medicine
Held at
Scottish Exhibition and Conference Centre, Glasgow, UK
7.45 am 2nd September 2005
Present
Dominique Peeters (President), Ian Ramsey (Treasurer) Reto Neiger (Past President) Katrin Hartman (Vice President), Hylton Bark, Rory Bell, Susan Shaw, Urs Giger, Andreas Moritz, Boyd Jones, Kate Murphy, Ed Hall, Rory Bell, Christiane Stengel, Barbara Kohn, Bernhard Gerber.
Introduction
The President opened the meeting and welcomed everyone. As the secretary was not present Ian Ramsey agreed to take the minutes
Minutes of the previous meeting
There were no comments on the minutes of the last meeting
Treasurers Report
Unfortunately due to the pressures of the congress organization the treasurer had not had time to prepare a formal report. However the treasurer was able to report that the Society had a healthy reserve of £4005.28, a current balance of £2333.30 and approximately £2000 in the University of Glasgow account (which is needed to accept VISA card payments).
For next year he recommended a change in the accounting date to the membership year however as this was his last year as treasurer he would discuss this with the incoming treasurer.
Ed Hall agreed to act as auditor for the coming year and Ian Ramsey would ask Paul Wotton to continue to act in this role. A full set of audited accounts for the last two years would be submitted to the next AGM.
Secretary’s report
None received
Website
Kate Murphy reported that the ESVIM website was being developed and encouraged members to have a look at it
Scientific programme
The President reported that there had been an excellent joint session with ESCG this year and that the programme for next years congress was in development
Election of Officers
Rory Bell was elected as the new treasurer
Kate Murphy was elected as the new secretary
Other business
There was no other business
The meeting closed at 8.30 AM